Financial Planning Analyst

Médecins Sans Frontières (MSF) is an international humanitarian aid organization that provides assistance in more than 80 countries to populations in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of origin, religion, creed or political affiliation.

 Financial Planning Analyst (m/f/x) – Brussels – MSF Belgium 

CONTEXT

Finance in MSF-OCB(Operational Center Brussels) aims at providing, through collaboration and partnership, expertise that promotes and supports the ongoing sustainability of the organisation.

We do so by :

• providing financial information recognised as 'one single source of truth', information provided are transparent, of high quality and produced in a timely manner
• producing reliable forecasts and multi-year financial projections
• managing compliance to regulations and to local requirements in the missions by providing guidance and/or by acting in HQ to ease work
• supporting Operations in their respective environment to reduce risks linked to the use of resources by suggesting appropriate mitigation measures

The Finance Department is composed of 6 units for a total of 33 FTEs. Its mission is to ensure that financial statements give a true and fair view of the financial position of MSF Belgium/OCB, including accurate Budget & Forecasts to pilot the organization and decision making, and ensuring an optimal and efficient use of financial resources towards the MSF OCB social activities.

Within the OCB Finance Department, the Financial Planning Unit, composed by 3 persons, is responsible for the quality, coherence, and diffusion of the financial information for the head office managed expenses and follow-up to enable decision making. Its role is not limited to control, it also covers the promotion and implementation of good practices and corrective actions aiming at improving the performance and efficiency. 

As the Financial Planning Analyst, you are under direct supervision of the HQ Financial and Planning Manager.You work as a team on both budget and forecast follow-up for HQ and transversal activities in the development and management of reports, indicators, tools and processes. You will act as a Finance Officer for a certain number of hubs, ensuring proper finance processes are in place (budget, cash requests, risks mitigation, etc)

MAIN RESPONSIBILITIES

Elaboration of the budget and forecast follow up for MSF-Belgium Head Office and cross-functional role expenses

• Support and contribute to the budget and forecast process (methodology, allocation rules, including international requirements, cost centers structure and assumptions, tasks and priorities)
• Organize review meetings with departments and budget holders to gather, consolidate and challenge budget and forecast information
• Ensure specific department’s projects financial follow up of Budget and Forecast is accurate and captured (such as variances analyses, identification of changes, risks and opportunities, provision of projections and estimations to enable decisions)
• Ensure the briefing of new budget holders
• Liaise with other Finance teams and departments across the organization, focusing on decentralized/regionalized hubs and positions

HQ FTE’s (Full Time Equivalent) planning and follow up 

• Accurate budget and forecast follow up of HQ FTE’s regardless their geographical location (Brussels and out of Brussels)
• Identify risks, opportunities, trends, movements, changes, including salaries related components with impact on financial budget and forecast
• Coordinate with the HR department and project HR teams to ensure the appropriate recruitment approval process is in line with management guidelines, optimizing the follow-up of Head Office in Brussels and Out of Brussels FTEs

Actual expenses follow up and annual closing 

• Actuals expenses control and coordination of corrections to ensure bookings are done in the appropriate analytical allocation, on a regular basis and during annual closing 
• Implement standard control measures on actual expenses by liaising regularly with the Accounting Unit to verify the pertinence of analytical allocation of expenses and to review purchase orders and invoice processes with the Procurement unit, HR administration, project managers, and budget holders
• Liaise with the concerned finance and accounting teams for hubs, cross-functional roles, and Out of Brussels positions

Tools, systems, and reports

• Participate and implement improvements and enhancements regarding the budgeting & forecasting tools (CPM Board tool, reports, workflows, WeFin tool) to ensure the proper functioning of the tools in alignment with changes needed for budget& forecast follow up or finance department strategy. Responsible to ensure the appropriation of those by the budget holders and departments stakeholders to enable the HQ expenses follow up along the years
• Participate in managing the analytical structure in tools for cost follow-up, including cost centers, project codes, and other needs
• Oversee regular or ad hoc reports to define with the HQ Financial and Planning Manager

REQUIREMENTS

Education & Experience

• University degree in Finance or equivalent through experience
• Minimum 5 years’ experience with MSF or INGO (international Non-governmental Organisation) in a finance role (forecast and budget processes)
• Experience in financial Analysis (private sector, financial institutions…)

Competencies

• Advanced knowledge of Microsoft Excel
• Knowledge of financial tools and finance management (CPM Board, WeFin or any other CPM/EPM application, PowerBi) is an asset
• Data rational & analytical skills, detail-focused, problem-solving
• Planification and organizational skills, time management
• Solution oriented, autonomous, flexible and shows initiative
• Teamwork and collaborative attitude – good team spirit
• Cross-cultural awareness
• Strong communication skills, capacity to communicate with non-financial stakeholders

Languages

• Proficient level in English and French, both oral and written is mandatory

CONDITIONS

• Expected starting date: As soon as possible
• Location: Brussels (Belgium)
• Mobility: 1- 2 MSF project visits per year
• Contract type: Open-ended contract – Full-time 
• Salary according to MSF-OCB salary grid
• Meal Vouchers - Hospital Insurance (DKV) – Pension Plan – 100% reimbursement for public transportation costs - 50% homeworking possible per week
• Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
• Adhere to the MSF Behavioural Commitments

Deadline to apply: 5th of February 2025

How to apply? 

➢ Submit your application via the 'Apply here' button   

➢ You will be directed to the online application form for this position  

➢ It should take 5-10 minutes to complete. Thank you in advance for having your CV and motivation letter in English or French ready to upload (preferably in PDF format) 

Only shortlisted candidates will be contacted.

MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.

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